An AI employee that generates inspection reports, processes subcontractor invoices, compiles status updates and keeps WHS documentation current — so your project managers stay on site, not at a desk.
Safety paperwork takes longer than the safety walk itself
Auto-generates inspection reports from SafetyCulture data, flags overdue items
5 minutes not 5 hoursSubcontractor invoices buried in email
AI extracts invoice data from PDFs, matches to POs, routes for approval
Process invoices 80% fasterProject status updates are a full-day job
AI aggregates data across tools and generates traffic-light status reports automatically
Reports while you sleepDocument management across 10 active sites
Centralised filing with auto-categorisation, version control and instant search
Find any document in secondsWHS compliance is a constant worry
Continuous monitoring with SafetyCulture integration, automated incident reporting, audit trails
Sleep better at nightProject managers in Australian construction spend an estimated 40–50% of their time on coordination work that doesn't show up in any deliverable: chasing RFIs, reissuing drawings, coordinating subcontractor compliance documents, fielding emails about variations that should have been instructions in the first place. The technical work that adds value to the build sits behind a wall of administrative load. Generic project software helps with the deliverables but leaves the choreography untouched.
SydClaw lives in the choreography layer. The email and document modules read the entire project inbox, classify each message by matter (RFI, variation, defect, payment claim, safety report), and route it to the right person with a draft response already prepared. Drawings get versioned automatically when an updated PDF arrives. Variation requests are matched to the head contract clause they're affecting, so the project manager sees the contractual exposure before agreeing to anything. The choreography happens in the background; the deliverables happen in the foreground.
Work Health and Safety obligations under the WHS Act and state-specific building regulations create a documentation requirement that most firms manage in spreadsheets, paper diaries, and SafetyCulture exports that nobody reads. SydClaw's safety module integrates SafetyCulture iAuditor inspections, on-site incident reports, and toolbox talk attendance into a single timeline per project. When a regulator turns up — or worse, when something has gone wrong — the timeline is one query away.
The AI also pre-screens incident reports for SIRS-equivalent triggers (notifiable incidents under the WHS Act). A near-miss reported by a subcontractor at 4pm on a Friday no longer waits until Monday morning to be triaged — the AI flags it, drafts the WorkSafe notification, and tags the project lead for review. We've seen this catch genuine notifiable incidents that would otherwise have aged out in someone's inbox.
Every subcontractor on every site needs a current White Card, a current public liability certificate, current workers' comp, and a signed SWMS for the work they're doing. Most projects manage this in a folder on SharePoint that nobody trusts. SydClaw's worker compliance module ingests the documents, reads the expiry dates, and pings the subcontractor 30 days before anything lapses — automatically. If a sub is non-compliant on the morning of mobilisation, the AI flags it before the truck arrives at the gate. This is dollar-for-dollar one of the highest-ROI workflows we deploy.
For head-contractor obligations under the Building and Construction Industry (Improving Productivity) Act, the audit trail is built in. Every compliance check, every renewal reminder, every override has a logged actor and a timestamp. Federal Safety Commissioner audits on FSC-accredited builders go from a week of preparation to half a day.
We price for project teams. Setup is $3,000 (lower than the standard $5,000 to reflect the lighter integration footprint — most construction firms run on email, SharePoint, Procore or Aconex, and Xero, which we handle natively). Monthly pricing is $360 per user. A typical 5-person project team runs $1,800/month. A 15-person mid-tier builder runs $5,400/month. We do not charge per project, per dollar of work-in-progress, or per RFI processed. We do not own your project data; you do, and the export takes one click.
One-time setup
$3,000
Configuration, integration and onboarding
Per user / month
$360/user
Typical: $2–3K/month for a 5-person team
Frequently asked
Book a 30-minute call. We'll show you exactly how SydClaw works for construction project management firms — with your data, your workflows.
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