Integration · Xero
SydClaw connects natively to Xero with full read-write access where Xero permits, runs the slow parts of your firm's accounting workflow autonomously, and produces a TASA-aligned audit trail for every decision.
12-18 hrs
Recovered per partner per BAS quarter
14 days
Faster average debtor collection
60%
Reduction in BAS prep time
Live
Xero data read live, never stored or used to train AI
Four weeks before each BAS due date, the AI reviews every client's Xero organisation your firm has connected and allowed for unreconciled transactions, missing supplier invoices, and unusual GST positions. It drafts chase emails to clients in your firm's tone, schedules them, and tracks responses. The week of lodgement, the BAS form is pre-filled with a written commentary explaining each variance against the prior quarter — ready for partner sign-off.
Inbound bills arrive in the email module, get OCR-extracted, matched against the relevant Xero contact and chart-of-accounts code, and routed to the right approver based on amount thresholds and project tags. The AI proposes the GL coding; the approver reviews and approves. The Xero bill is created via the Xero API only after human approval. No bills are paid without explicit human review.
The AI watches the Xero invoices ledger for overdue receivables and drafts payment reminders in your firm's tone, with the level of urgency calibrated to days-overdue and the relationship history with that client. The first reminder is gentle; the third is firmer; the fifth flags the matter for partner intervention. Every email is reviewable before send if you want approval gating; otherwise, the routine reminders run autonomously while genuinely escalated matters surface to a human.
The AI reads the account's bank transactions in Xero, lists what is unreconciled, suggests likely matches against open bills and invoices, and flags anomalies such as duplicate payments to the same supplier. The bookkeeper reviews and clicks through reconciliation in a fraction of the time. We don't auto-reconcile without review — the audit trail requires a human approver on every match.
Receipts captured through the email module, the SydClaw mobile capture flow, or a Hubdoc / Receipt Bank export are OCR'd, extracted into structured data (supplier, date, amount, GST), and proposed for coding against the chart of accounts. Your team confirms or corrects each coding. Xero data is read live for each task and is never stored in SydClaw's memory or used to train AI models.
Year-end working papers are pre-assembled from Xero data with explanatory notes drawn from the prior year's positions, the client's industry comparable, and the tax positions taken. Client correspondence — the year-end letter, the pre-meeting agenda, the post-meeting summary — is drafted in your firm's tone. The accountant reviews; the AI does the assembly.
SydClaw connects to Xero through Xero's official OAuth 2.0 flow. Each firm authorises the connection from inside SydClaw; tokens are stored in the firm's dedicated Supabase project with AES-256 encryption. Token rotation, refresh, and revocation are handled automatically.
SydClaw requests Xero's granular accounting permissions (invoices, payments, bank transactions, manual journals, contacts, attachments, settings read and the financial reports); it does not request payroll. Every action that creates or changes a financial record in Xero waits for a person to approve it. The firm can revoke and reauthorise at any time from either side. Xero is hosted in the United States: reading your Xero is always allowed, and on an Australian-residency deployment writing to Xero needs an admin's recorded opt-in.
Built for practices: one Xero connection can hold your own file and your clients' files. An admin chooses which organisations the AI may use and which is the default; any other organisation is refused. The audit trail records every Xero action with the organisation, the user who triggered it, and the request that produced it.
Tax Agent obligations under TASA 2009 and the Code of Professional Conduct require evidence of how every position was reached. SydClaw treats every AI prompt and response as a working paper, stored alongside the Xero matter, accessible to the registered tax agent and the firm's review staff. When the Tax Practitioners Board queries how a deduction was classified or a GST treatment was reached, the chain of evidence is one query away.
From 10 December 2026, the amended Privacy Act requires explainability of any automated decision that significantly affects an individual. For accounting firms, that captures any AI-classified expense decision, any debtor escalation, any AI-drafted client advice. SydClaw's SHA-256 hash-chained audit log is designed for this requirement: the inputs, the model version, the prompt template, the reviewer, and the action are all recorded, and the chain is mathematically tamper- evident.
30-minute call. We'll show the BAS, debtor, and reconciliation workflows live against a sample Xero file.
Xero is a trademark of Xero Limited. SydClaw is a product of AI Lab Australia Pty Ltd (ABN 29 689 971 364) and is not affiliated with, endorsed by, or sponsored by Xero Limited. The integration uses Xero's official public API under standard OAuth 2.0 authorisation; no private credentials or non-public APIs are used.